tv [untitled] December 4, 2012 9:30am-10:00am PST
joining us. >> no announcements. >> item two. >> item two presents november 6, 2012 meeting action item. >> any comments or changes to the minute? seeing none, public comment on item two. seeing none. public comment closed. can we give motion to approve the minutes? can we do that without objection that will be the order. >> thank you. >> thank you good morning my name is collin. i'm a transportation planner
with the authority and i'll be presenting this item number three which is a contract for our -- this item starts on page sevenof your packet. we are required every two years to update the congestion management program and produce a report and that report includes a monitoring effort of the auto speeds as well as levels of service or los on the city's designated cmt network. which is about 200 miles of arterial streets which is 35 miles city freeway network. in addition to that, we also --
specifically required we do transit speed monitoring along the cmt network of bus speeds. this contract is to essentially provide for the next round of that monitoring effort. just a little background on some changes we're making this time around. in the past have used floating card method to collect the auto speed data and that is specially driving car at the speed of traffic. a couple times down each segment and that has been traditionally since 1991, the way the cmt data has been collected. we are in the last cmt effort in 2011, we tested a new method which is using priority commercial data including sensors and data from cell
phones and other methods essentially that are more robust data set and also cost. this time around after finding that method provided results that were very similar to what we got from the card this time around, we're looking to do the private commercial data, which is from a vendor called inrick which is the main source of our data collection. looking to produce significant cost savings on the order about $20,000 just for the data acquisition. we're also looking to work potentially with mtc -- they are working on an effort to actual procure -- access data for the region and potential at no cost
to local jurisdiction. we'll be following that effort as well. we're hoping to transition some of that cost saving into working more with effort we work to better uncorporate more multimodal measures and more multimodal data to provide more complete picture of our transportation performance. we'll looking to use those cost saving as a way to get into the multimodal aspects and look at some new data sources. with that, this contract is $430,000. it's for this round of the 2013cmt. that's an 18 month period. it also has options for two additional two year periods, which will be the 2015 and 2017 monitoring effort. we are recommending that this contract be awarded to -- after
doing procurement process involving group proposal, we received three proposals and conducted interviews with all three of the qualified firms and received some quite strong proposals. those are some of the reasons we ended up going recommended -- we had a contract goal with this procurement based on the types of work that it is 9%.
with that, i'll turn it over to any questions that you may have. >> thank you, commissioner car men chu has joininged us. any questions or comments? have there any public comment on item three? seeing none, public comment is closed. this is action item. is there a motion to move this to the floor with a positive recommendation? is there any objection to that? that will be the order. thank you. item number four. >> recommend award of three year of contracts with option to extend additional one year period. extend consulting services incorporated combined total not to exceed $600,000 for on cost transportation planning services. authorizing the executive
director and negotiate nonmaterial. this is an action item. >> the authorities on call transportation planning contract support our entire work program for the planning section from everything from the update of our san francisco transportation plan 30 year long range transportation investment plan to neighborhood transportation planning studies, policy, analysis or strategic analysis report. this request is to contract with three firms, three teams of firms to support our work program through an on call
planning contract. with this approach, we have multilevel transportation planning and services and expertise will have transportation expertise, traffic analysis. the ability to help us work with state and federal agencies. agencies like cal trains will have ability to do design and cost estimation. we'll be well prepared for any request that come our way as well as work program we've anticipated in our budget. this would be three different contracts. not to exceed in total not to exceed $600,000 for the first three years. that's anticipated in our
adopted budget and any -- and will be included in future year budget. not among all three, there's not to exceed $600,000. i can answer any questions. >> thank you for the presentation. i just want to bring to the public to explain. we have core staff and planners within the staffing of the transportation authority that this provides additional outside consultants, planner and support on a as needed basis? >> that's right. actually doing technical work. actually doing traffic analysis or developing intersection design. say we have a neighborhood transportation plan we're manage, the authority staff is managing a project but these consultants would do the work to say develop the community-based designs or
develop the visualizations for instance that's one example. doing technical work. another thing that we also some times have some support for project management on large projects. the contracts do have that capability as well. >> commissioner chu. >> just a question as you mentioned that, just a question about how it is that the t.a. coordinates with the mta. we have folks at the mta do design work. how do you coordinate between the two agencies? >> it depends on the project. for any project in our work plan, we will work with mta on their role in the project. in some cases, like in neighborhood transportation plan, mta will sort of on the technical advisory committee and but they might not be scoped to do any of the work.
it's a discussion with mta what role you would like to have on the project, what make sense for your capacity is there and what works in their work program at the time. there have been cases where we have actually contracted with mta to do the design because it's something they've wanted to do or had the staff capacity to do. it varies by project. the scope and role of mta design staff say versus consultant staff is negotiated on project by basis. >> thank you. >> thank you very much. i think this is -- i think consultants can be pros and cons and there are times when you can save money by allowing the t.a. not to have additional staffing.
i think it's just an important how we can do it in-house. i know you know that. it's a relatively in the scheme of things small amount per year because this is a multiyear contract. i am comfortable supporting it. any additional questions for comments? seeing none, is there any member of the public who would like to -- were you done with your presentation? >> yes. >> is there any member of the public like to comment? is there a motion to forward this to the board with a positive recommendation? can we do that without objection. that would be the order. item number five. >> recommend authorizing the executive directors execute amendment to the memorandum of agreement with the transportation agency. for the bus route transit project to provide additional
$208,000 appropriated funds to the sfmta budget. to complete the environmental phase of the project. authorizing the director modifying agreement terms and conditions. action item. >> good morning committee members. please to present this item begins on page 21 of your packet. the project nearing the end of the light of the tunnel. the item today is to update the original memorandum of agreement we forged back in 2008. since that time there's been a number of great progress plans including the development of the
environmental analysis selection of alternative by both boards. tremendous work by partners. owner and operator of 101 which is highway 101 through the city. this item attributes to several actions. to reflect also the obtainment of a large fta grant. we happily we received a $50 million from the federal transit administration to support the project. part of that funding will be passed over to the authority and part of our previously prop 8 funds will be passed over to mta. this is all to cover some of the work already happened and budgeted for back in the 2010 appropriation as well as reflect the past year. over the past year, the agencies
have all done significant work to refine and develop the locally preferred alternative both agencies have been incurred a bit of additional cost. we have also added more consultant support to the budget. the memorandum of agreement will also update the project budget to add about $1.1 million of total project budget to bringing total project cost up to $6.7 million range. again, this additional cost is fully covered by the federal transit administration grant and no additional funding is being sought today. finally this memorandum of agreement, the amendment to this mla provides for the milestone-based transition of the project from the authority to the mta. the idea is that following the board's adoption and certification of the environmental report, anticipated to be next spring,
the federal government, the federal transit administration would supply the record of decision essentially their approval of the project at this stage and at that point, we would hand the project to lead over to the sfmta. this is all been discussed and agreed by the agencies and we're happy to report that to you today and provide your recommendation to the amendment. >> thank you very much. colleagues any questions? any comments? is there any member of the public who would like to public? seeing none, public comment is closed. can we move this forward to the full authority with positive recommendations? seeing no objection, that will be the order. item number six. >> introduction of new items was an information item. >> any introductions colleagues? seeing none, public comments is closed. item seven.